Online payroll ​​with transparent leave calculations for Kiwi businesses

Simplify your payroll and workforce management in a comprehensive platform. Save time on manual processes and comply with NZ legislation using KeyPay.

Special offer

For a limited time only, we’re offering KeyPay FREE for new users until April 1 2022. Sign up below and enter promo code NZTAXYEAREND22 when adding your first business to the platform!

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Start your free trial
Payday filing

Comprehensive and efficient online payroll

An online payroll solution that scales with your business, no matter the size or industry. Access data anytime, anywhere and enjoy peace of mind that payroll data is protected in the cloud. Employees can enjoy self-service by applying for leave, accessing payslips and more, using the portal or our mobile app - WorkZone.

KeyPay ZN dashboard and mobile screen
KeyPay NZ Leave Calculation screen

Transparent leave and deduction calculations

Help staff understand how their entitlements have been calculated and have confidence in each pay run. KeyPay provides transparent leave and holiday pay calculations for all employee scenarios. We automatically calculate tricky KiwiSaver, PAYE, student loan and ACC deductions using real-time data, for compliance with the Holidays Act.

Seamless integration with Xero

Using Xero for your accounting? No problem! KeyPay seamlessly integrates with Xero to provide end-to-end workforce management, payroll and seamless accounting in the cloud. Remove the need for Excel uploads by automating journal entries after each pay run. Map chart of accounts and add 2 Xero tracking categories to cost centres in KeyPay.

KeyPay NZ and Xero Integration dashboards
Bertie KeyBot holding location icon, clock and WorkZone phone

One-of-a-kind pay conditions engine

Save yourself from hours of manual calculations across multiple systems. Build the rules of your employees’ contracts and agreements into KeyPay to automate your unique pay conditions. KeyPay then applies leave entitlements automatically, feeding that data straight into the pay run.

Streamline payroll processes for your New Zealand business

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Eliminate paper rosters

Save time by building online rosters that automatically reflect public holiday rates, overtime, leave and unavailability.

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Manage timesheets online

Easily clock in/out using our Clock Me In iPad app. Employees can also enter timesheets into the employee portal or mobile app, WorkZone.

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Empower your employees

Improve productivity by allowing staff to update personal details, view payslips and apply for or decline shifts without having to contact their manager.

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Automate your processes

Simplify your workforce management with automated notifications, payments, termination and leave calculations.

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Simplify Payday filing

Automatically send employee payroll data to the IRD after each pay run with KeyPay. No more logging in and out of systems.

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Integrate with industry-leading platforms

Connect with systems such as Xero for fully automated payroll that feeds data directly from KeyPay into your system - without errors.

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Trusted by over 200,000 businesses of all sizes

KeyPay manages leave calculations really well and has a well-constructed report that assists in calculating our leave provisions [to ensure compliance with the Holidays Act]. You are seeing the transparency of the calculations and if [employees] have been paid correctly. It’s logical and intuitive.

Bruce Weber

Finance Manager NZ

KeyPay really allows us to deliver value to our clients. It’s providing clients confidence that we’re processing payroll in accordance with the legislative framework and we’re going to get it right.

Daniel James

ANZ Chief Operations Officer

The ease in KeyPay for things like leave templates and transparent calculations to show numbers are running as they should, is so useful. KeyPay is the only platform that I have confidence in to accurately calculate leave accruals.

Melanie Gaensler

Payroll Operations Manager

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2021 Winner
HRD 5 star HR
Software Award
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2020 Finalist
CRN Impact
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2019 Winner
CIPP Software
Product of the Year
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2018 Winner
Westpac Business
of Tomorrow
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2018 Winner
Global Payroll
Software Supplier
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2017 Winner
CRN Fast 50

Start Your Free Trial With Any Plan

Pay monthly for each active employee. Cancel or change your plan anytime.

$4 /mth*

KeyPay Standard

  • Automated pay runs
  • Payroll transparency
  • Flexible Payroll
  • Employee Self Service
  • WorkZone mobile app
  • Timesheets
  • Comprehensive reporting
  • Paperless employee onboarding
  • Payday filing
  • Accurate leave management
  • Document management
  • Dedicated email support
  • Countless payroll timesavers
  • Contractor Schedular Payments
Free Trial

$6 /mth*


  • Automated pay runs
  • Payroll transparency
  • Flexible Payroll
  • Employee Self Service
  • WorkZone mobile app
  • Timesheets
  • Comprehensive reporting
  • Paperless employee onboarding
  • Payday filing
  • Accurate leave management
  • Document management
  • Dedicated email support
  • Countless payroll timesavers
  • Rostering
  • Time and attendance kiosk
  • Pay conditions engine
  • Contractor Schedular Payments
Free Trial


  • Custom branding
  • Reseller Pricing
  • Second Level Technical Support
  • Custom Domain inc. SSL Certificate*
Contact us

Free trial offer ends after 30 days.
*Prices are per active employee per month in NZD, excluding GST. An employee will be considered ‘active’ when at least one of the following actions has been completed for that employee during a calendar month:
- Included in a finalised pay run (even if that pay run is subsequently unlocked)
- Has had an approved leave request
- Has had an approved expense request
- Has had a published roster shift
- Has had an approved timesheet
SMS charges of $0.15 per SMS apply.
**Custom domain inc. SSL Certificate is optional and comes at a cost of $200 per annum excluding GST.